Webinar Tips

How to…

Virtual meetings, webinars and conferences are a sign of the times. These tips will help you shine as you host, present or participate in a webinar.

Technology Tips for Panelists and Presenters

  • Please keep your video while on the webinar and mute yourself when you are not speaking.
  • Consider including you name, pronouns, and organization, and an asterisk before your name, so we can find you easily on the participant list, when you enter the Zoom room.
  • To increase accessibility, we will alternate between sharing screens with slides and staying in gallery view.
  • A neutral background without personal identifiers in the video screen makes it easier for attendees to concentrate on webinar content instead of the books on your shelf.
  • A bright shirt allows attendees to more easily see you on the screen.
  • Test the lighting in your office to verify your face is front-lit so attendees can see your face clearly.
  • Test to make sure no items in the background are coming out of your head or shoulders when on screen (plants, pictures, lamps, etc).
  • Mute your computer and cell phone notifications.
  • If family or pets are in the home office environment and will distract you, close the office door and hang a reminder on the door to indicate you are being filmed and will sign family autographs during lunch.
  • Enjoy coffee or water in a cup with your work brand on the side.

Technology Tips for Attendees

  • Download Zoom client for meetings the day before the webinar if you do not currently have it installed.
  • Click open the webinar Zoom link several minutes before the webinar begins to join and get settled in.
  • Unmute during networking time. We want to meet you!
  • A bright shirt allows panelists and presenters to more easily see you on the screen.
  • Test the lighting in your office to verify your face is front-lit so panelists and presenters can see your face clearly.

Accessing Zoom

All the online meeting platforms have similar functionality, we use Zoom and Teams.

  • Check with your IT department to confirm approval to download and install Zoom.
  • Download Zoom client for meetings the day before the webinar or meeting if the software or application is not installed on your computer.
  • Test Zoom features such as video, audio and chat.
  • Minimum requirements for Zoom on handheld devices.
  • Minimum requirements for Zoom on computers.
  • Some users enjoy virtual backgrounds. The Zoom website offers tips on using the feature.

Technology Tips for Recording

  • Recording a Zoom video.
  • In the Zoom app:
    • Preferences > Video
      • Enable HD
      • Choose camera for external feed
      • 16:9 widescreen aspect ratio
    • Preferences > Recording
      • Optimize for third party editor
      • Record separate audio file for each participant
      • Record video during screen sharing
  • Video editing:
    • Title screen fade in and out
    • Fade-to-black at the end before a credit screen
    • Credits screen at video end that fade up from black and include logo, organizational name, social handles, website and copyright year prior to fade out