Webinar Tips

• Please keep your video while on the webinar and mute yourself when you are not speaking.
• Consider including you name, pronouns, and organization, and an asterisk before your name, so we can find you easily on the participant list, when you enter the Zoom room.
• To increase accessibility, we will alternate between sharing screens with slides and staying in gallery view.
• A neutral background without personal identifiers in the video screen makes it easier for attendees to concentrate on webinar content instead of the books on your shelf.
• A bright shirt allows attendees to more easily see you on the screen.
• Test the lighting in your office to verify your face is front-lit so attendees can see your face clearly.
• Test to make sure no items in the background are coming out of your head or shoulders when on screen (plants, pictures, lamps, etc).
• Mute your computer and cell phone notifications.
• If family or pets are in the home office environment and will distract you, close the office door and hang a reminder on the door to indicate you are being filmed and will sign family autographs during lunch.
• Enjoy coffee or water in a cup with your work brand on the side.

• Download Zoom client for meetings the day before the webinar if you do not currently have it installed.
• Crowdcast offers a set-up page.
• Click open the Zoom or Crowdcast link several minutes before the webinar or event begins to join and get settled in.
• Unmute during networking time. We want to meet you!
• A bright shirt allows panelists and presenters to more easily see you on the screen.
• Test the lighting in your office to verify your face is front-lit so panelists, presenters, and attendees can see your face clearly.

Most online meeting platforms have similar functionality, we use Zoom, Crowdcast, and Teams.

• Check with your IT department to confirm approval to set up a Crowdcast account.
• Create a Crowdcast account the day before the webinar or meeting if the software or application is not installed on your computer.
• Test features such as video, audio, and chat.

Gather.town is used as a tool to facilitate small-group conversations in an environment imagined by the host. Participants can move through Gather.town in a manner similar to walking around a room to meet new people or talk to a collaborator.

• Check with your IT department to confirm approval to set up a Gather.town account.
• Create a Gather.town account the day before the webinar or meeting if the software or application is not installed on your computer.
• Test features such as video, audio, and chat. Create your avatar and explore the test environment.

Most online meeting platforms have similar functionality, we use Zoom, Crowdcast, and Teams.

• Check with your IT department to confirm approval to download and install Zoom.
• Download Zoom client for meetings the day before the webinar or meeting if the software or application is not installed on your computer.
• Test features such as video, audio, and chat.
• Minimum requirements for Zoom on handheld devices.
• Minimum requirements for Zoom on computers.
• Some users enjoy virtual backgrounds. The Zoom website offers tips on using the feature.

• Recording a Zoom video.
• In the Zoom app:
  • Preferences > Video
    • Enable HD
    • Choose camera for external feed
    • 16:9 widescreen aspect ratio
  • Preferences > Recording
    • Optimize for third party editor
    • Record separate audio file for each participant
    • Record video during screen sharing
• Video editing:
  • Title screen fade in and out
  • Fade-to-black at the end before a credit screen
  • Credits screen at video end that fade up from black and include logo, organizational name, social handles, website and copyright year prior to fade out